2017 January – December Maintenance Report

Good Evening Everyone,

On the 2017 Documents page and the Maintenance Reports page, please find a link to the  2017 January-December Maintenance Report that the Board requested from Secure Association Management.

Thank you for following the blog. We encourage you to share this information with your lessees, especially when the posts focus on Timberidge Community matters.

Sincerely – Timberidge HOA Board

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2017 January – September Maintenance Report

Good Evening Everyone,

On the 2017 Documents page and the newly added Maintenance Reports page, please find a link to the 2017 January-September Maintenance Report that the Board requested from Secure Association Management.

Thank you for following the blog. We encourage you to share this information with your lessees, especially when the posts focus on Timberidge Community matters.

Sincerely – Timberidge HOA Board

Roof Replacement for All Timberidge Townhomes

Good Morning Everyone,

You should have received a letter written by our managing company concerning replacing all Timberidge Townhomes roofs. Construction is estimated to begin Monday, August 7, 2017, starting with unit #1127. Anderson Construction, hired by the Timberidge HOA, estimates the entire project will be completed in 4 weeks.

The new roofs will be replaced with GAF Sovereign 25-year 3-Tab shingles. This complete replacement is possible due to receiving monies from our insurance company after assessing the results of recent storm damage.

You will be notified when your roof will be replaced via flyers on doors a day or two before construction begins. However, please contact your lessees directly concerning upcoming construction—just in case.

During construction of your unit’s roof, please temporarily park your vehicles at the rear entrance (see the image at the end of the post – Exhibit A). Also, please secure pets and keep children away from the construction/work area during the project. We worked with the contractor to minimize the time your vehicles will be parked at the rear entrance, and we thank you for your cooperation.

If you have any questions or concerns, feel free to contact John Mackenzie of Secure Association Management. We appreciate how well he and his team is working with us as we strive to maintain our HOA building exteriors and common areas with a more uniform and attractive appearance.

For more information about 2017 maintenance and financials, please see the 2017 January – June Maintenance Report and 2017 January – June Financial Report.

Thank you very much,

Timberidge HOA Board

John Mackenzie, Managing Agent

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2017 January – June Maintenance Report

Good Evening,

On the 2017 Documents page and the Maintenance Reports page, please find a link to the 2017 January – June Maintenance Report that the Board requested from Secure Association Management. Also, the Board is happy to announce that due to storm damage, the insurance company has issued us a check that will help us replace all six roofs. Construction will begin soon, and all roofs should be replaced by October 2017. Please see the 2017 January – June Financial Report for more details.

As you many of you know, Timberidge now has a large recycling bin. We would like to add that although some plastic bags have the numbers 1-7 on it, the City of Denton asks that no plastic bags be discarded in the large recycling bin. We updated the post about it, too.

Thank you for following the blog. We encourage you to share this information with your lessees, especially when the posts focus on Timberidge Community matters.

Sincerely – Timberidge HOA Board

2017 January – June Financial Report

Good Evening Everyone,

We are posting the January 2017 through June 2017 Financial Report with a spotlight on the June Balance Sheet. Our total assets as of June 30, 2017, are $162,782.69 due to our insurance company issuing monies to replace all six roofs damaged by storms. The Operating Account Balance was $143,002.88, and the Reserve Account Balance was $15,481.06.

Thank you for periodically checking the website for updates. More information about when the roofs will be replace is coming soon. Please consider signing up for notifications to receive Timberidge posts via email by following the blog.

Sincerely – Timberidge HOA Board

2017 January – March Maintenance Report

Good Afternoon,

On the 2017 Documents page and the newly added Maintenance Reports page, please find a link to the 2017 January – March Maintenance Report that the Board requested from Secure Association Management.

Thank you for following the blog. We encourage you to share this information with your lessees, especially when the posts focus on Timberidge Community matters.

Sincerely – Timberidge HOA Board

2017 Reserve Study Additional Information

Good Evening Everyone,

The 2017 Timberidge HOA Annual Meeting on Sunday, February 26, 2017, ran very smoothly thanks to John Mackenzie of Secure Association Management. Thank you to the homeowners who attended. Your input during the 2017 Annual Meeting Presentation/2016 Year-in-Review by John Mackenzie and Robin Tercero Montgomery, THOA President, is truly appreciated.

Most of the meeting was dedicated to discussing the reserve study. As posted on November 27, 2016Criterium-Dotson Engineers (Criterium) conducted a reserve study for the THOA on July 12, 2016, by evaluating the overall condition of the building components and systems that are the responsibility of the Association to determine the allocation requirements into the reserve fund to meet anticipated capital expenditures for the THOA for the next thirty years. The Board met with Phillip Nieman, P.E., of Criterium on September 2, 2016, to discuss the first draft of the Reserve Study. Criterium originally recommended that we begin with a substantial special assessment in 2017, but they were unaware of the recent special assessments for the west retaining wall replacement. We requested revising funding options that still make it possible for the THOA to proceed with capital item replacements without any catastrophic failures of construction materials. The final reserve study was submitted to the THOA board on November 4, 2016.

We were not surprised that Criterium deemed the site in disrepair and immediate need of many replacements. We knew the cost over the years would be substantial as evidenced by the Reserve Study Itemized Worksheet provided by Criterium. Based on their Executive Summary “of the facility assets, conditions and finances, the current contribution level for capital reserves is NOT adequate to meet the either short-term or long-term needs of the community. Both an immediate increase together with increases over time will be required to meet future capital needs.” 

After Criterium reviewed how quickly reserve funds will be depleted if we remain at existing funding levels, three alternatives for reserve funding were presented to the Board. Please note that reserve funds do not include general operating budget items. Also, the Board specifically requested alternatives that show little to no increase in monthly assessments to illustrate the effects of that choice.

Based on the report, the funding alternatives presented by Criterium, and the capital improvements achieved after the reserve study was completed, the Board chose to focus on budgeting through 2020 to create a Board Recommended Option (see also 2017 Annual Meeting Presentation/2016 Year-In-Review). Please note that although the reserve study is a tool for capital replacement planning, funding levels will be adjusted to accommodate contingencies and is subject to revision as necessary. The Board may vote to increase the monthly assessments up to five percent (5%) annually as allowed by the Deed Restrictions (page 5, section 5 – vol. 1162, page 405).

Thank you for checking the website for updates. We will post the Minutes of the 2017 THOA Annual Meeting very soon. Consider signing up for notifications to receive Timberidge posts via email immediately by following the blog. Of course, you are welcome to attend the THOA Board of Directors meetings, and we hope you will consider joining the THOA Board of Directors to Be a Voice for Timberidge.”

Thank you – Timberidge HOA Board

2017 Reserve Study General Report

Hello Everyone,

For many years, the Board requested assistance adopting a financial strategy for long term maintenance of the property from our previous management companies. Though management requested and received bids for many improvements such as roofs and paving, they could not find contractors to design and construct new retaining walls within the necessary parameters due to safety and strength requirements. Luckily, a former Board member knew a qualified engineer able to design the retaining walls and find a contractor for construction. Phase 1 of the Retaining Wall was completed in May 2015.

In June 2015, the Board was anxious to start new projects and wanted to plan for future repairs and maintenance more efficiently. After much consideration, the Board decided to hire Secure Association Management (Secure). Among the management companies we selected to interview, only John Mackenzie of Secure immediately suggested a reserve study to tackle the capital improvement conundrum. Finally, we were on the road to a comprehensive maintenance plan for Timberidge.

On July 12, 2016, Criterium-Dotson Engineers (Criterium) conducted a reserve study for the THOA by evaluating the overall condition of the building components and systems that are the responsibility of the Association to determine the allocation requirements into the reserve fund to meet anticipated capital expenditures for the THOA. The Board met with Phillip Nieman, P.E., of Criterium on September 2, 2016, to discuss the first draft of the Reserve Study. We were not surprised that Criterium deemed the site in immediate need of many repairs and replacements, and we were aware the cost over the years would be substantial (see the Documents page for details). However, several projects were completed after the Reserve Study inspection was conducted, so we are off to a fantastic start. Plus, we have an excellent template for future planning which, to our knowledge, Timberidge has not had since construction was completed in the early 1980s.

The Board discussed the completed Reserve Study submitted on November 4, 2016, at the meeting on Sunday, November 20, 2016. After discussing the three funding alternatives in the Reserve Study, the Board decided to present the alternatives to the membership at the 2017 THOA Annual Meeting scheduled for Sunday, February 28, 2017, at 1:30 PM, rather than choose a plan at this time. We are working hard to adapt the recommendations to our needs with the help of Secure, and we look forward to seeing you all in February.

Thank you – Timberidge HOA Board

Patio Fence Replacements for Units 1127-1165

Good Evening Everyone,

Owners of units 1127-1165 should have received a letter with the monthly dues statement explaining that Anderson Construction will begin replacing damaged HOA rear patio fences on the 1100 side of Timberidge. Work is estimated to begin on Friday, August 26, 2016. The contractor currently plans to start with unit #1127. We estimate the entire project will take 4 weeks to complete. The new fences will be replaced with 6 foot, red cedar fence (pre-satined dark brown, side by side). The contracted work will be paid for using current HOA funds.

To facilitate the fence construction, we ask that you move anything that might interfere with the work on your back fence to at least 6 feet away from the fence. Though we have worked with the contractor to minimize the time your patio is “open”, and they will be using temporary net fencing where needed, please consider moving anything of value out of sight during the project. Also, please secure pets and keep children away from the construction/work area during the project.

We appreciate your cooperation with this important matter. If you have any questions or concerns, please don’t hesitate to contact us through John Mackenzie of Secure Association Management. We look forward to working together as we strive to maintain our HOA common area landscape with a more uniform and attractive appearance.

Sincerely – Timberidge HOA Board

John Mackenzie, Managing Agent, 940-595-0584, John@Secure-MGMT.com

 

 

 

Be a Voice for Timberidge

Good Afternoon Everyone,

The THOA Board of Directors will meet Sunday, June 28, 2015, at 2 PM, Denton South Library, 3228 Teasley Lane, Denton, TX 76210. As usual, we are officially asking for volunteers for THOA Board positions. Please consider being a member of the Board at this crucial time of budgeting for more capital improvement projects. We would be delighted to meet you at the meeting, or contact Leisha of Acclaim Management if you are interested. She will forward the email to the Board.

Finally, thank you to everyone who replied to the retaining wall survey in time for the Board to accept the Orduno, Inc., proposal. A majority of owners agreed to obtain a loan to cover the cost of the retaining wall construction beyond what we already raised, so the Board accepted a private loan from a homeowner. In hindsight, because of the record rainfall we experienced this spring and because the retaining wall was beyond the life of its construction, finishing the structural portion of the project now instead of waiting until later this year or next year was definitely a wise decision.

Sincerely – Timberidge HOA