2017 January – March Financial Report

Good Evening Everyone,

We are posting the January 2017 through March 2017 Financial Report with a spotlight on the March Balance Sheet. Our total assets as of March 31, 2017, are $41,665.12. The Operating Account Balance was $21,676.46, and the Reserve Account Balance was $15,329.91.

Thank you for periodically checking the website for updates. Please consider signing up for notifications to receive Timberidge posts via email by following the blog.

Sincerely – Timberidge HOA Board

Be A Voice for Timberidge

Good Evening Everyone,

As of today, April 1, 2017, Secure Association Management (Secure) has been the managing agent for the Timberidge HOA (THOA) for one year. The Board thought it was an excellent time to thank John Mackenzie, his team, and colleagues for their professional guidance. They were patient and thorough transitioning our documents starting in March 2016 through August 2016. Immediately, financial reporting and maintenance planning improved. In particular, Secure contracted a new insurance company for us providing better coverage at a lower price saving the THOA $7,593.00 in 2016 while bringing our Accounts Receivable balance from $11,992.00 on March 31, 2016, to $4,338.75 on December 31, 2016. For a detailed list of accomplishments, please see the posts from 2016, the November 2016 Board Meeting Minutes, the 2017 Annual Meeting Presentation, and the 2017 Annual Meeting Minutes we posted today.

Since the 2017 Annual Meeting, the Timberidge website was updated to make it faster to find financials and meeting minutes. More updates are forthcoming. You can search the website using keywords, too.

Please consider signing up for notifications to receive Timberidge posts via email immediately by following the blog. Of course, you are welcome to attend THOA Board of Directors meetings, and we hope you will consider joining the THOA Board of Directors to “Be a Voice for Timberidge.”

Thank you – Timberidge HOA Board

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2017 Reserve Study Additional Information

Good Evening Everyone,

The 2017 Timberidge HOA Annual Meeting on Sunday, February 26, 2017, ran very smoothly thanks to John Mackenzie of Secure Association Management. Thank you to the homeowners who attended. Your input during the 2017 Annual Meeting Presentation/2016 Year-in-Review by John Mackenzie and Robin Tercero Montgomery, THOA President, is truly appreciated.

Most of the meeting was dedicated to discussing the reserve study. As posted on November 27, 2016Criterium-Dotson Engineers (Criterium) conducted a reserve study for the THOA on July 12, 2016, by evaluating the overall condition of the building components and systems that are the responsibility of the Association to determine the allocation requirements into the reserve fund to meet anticipated capital expenditures for the THOA for the next thirty years. The Board met with Phillip Nieman, P.E., of Criterium on September 2, 2016, to discuss the first draft of the Reserve Study. Criterium originally recommended that we begin with a substantial special assessment in 2017, but they were unaware of the recent special assessments for the west retaining wall replacement. We requested revising funding options that still make it possible for the THOA to proceed with capital item replacements without any catastrophic failures of construction materials. The final reserve study was submitted to the THOA board on November 4, 2016.

We were not surprised that Criterium deemed the site in disrepair and immediate need of many replacements. We knew the cost over the years would be substantial as evidenced by the Reserve Study Itemized Worksheet provided by Criterium. Based on their Executive Summary “of the facility assets, conditions and finances, the current contribution level for capital reserves is NOT adequate to meet the either short-term or long-term needs of the community. Both an immediate increase together with increases over time will be required to meet future capital needs.” 

After Criterium reviewed how quickly reserve funds will be depleted if we remain at existing funding levels, three alternatives for reserve funding were presented to the Board. Please note that reserve funds do not include general operating budget items. Also, the Board specifically requested alternatives that show little to no increase in monthly assessments to illustrate the effects of that choice.

Based on the report, the funding alternatives presented by Criterium, and the capital improvements achieved after the reserve study was completed, the Board chose to focus on budgeting through 2020 to create a Board Recommended Option (see also 2017 Annual Meeting Presentation/2016 Year-In-Review). Please note that although the reserve study is a tool for capital replacement planning, funding levels will be adjusted to accommodate contingencies and is subject to revision as necessary. The Board may vote to increase the monthly assessments up to five percent (5%) annually as allowed by the Deed Restrictions (page 5, section 5 – vol. 1162, page 405).

Thank you for checking the website for updates. We will post the Minutes of the 2017 THOA Annual Meeting very soon. Consider signing up for notifications to receive Timberidge posts via email immediately by following the blog. Of course, you are welcome to attend the THOA Board of Directors meetings, and we hope you will consider joining the THOA Board of Directors to Be a Voice for Timberidge.”

Thank you – Timberidge HOA Board

THOA Annual Meeting; 2016 Balance Sheet/Budget Performance

Good Evening Everyone,

The Board met with John Mackenzie of Secure Association Management this afternoon at 4:30 PM, to review information for the Timberidge Townhomes Homeowners’ Association Annual Meeting scheduled for Sunday, February 26, 2017, at 1:30 PM, South Denton Branch Library, 3228 Teasley Lane, Denton, TX 76210. As posted before, the agenda, though subject to change up to the meeting, includes:

  • 2016 Year-in-Review – Including the 2016 Balance Sheet/Budget Performance
  • 2017 Operating Budget – Approved by the Board 11/20/16
  • 2016 Reserve Study Discussion
  • 4 year Maintenance and Capital Improvement Plans (reduced from five years for better focus)
  • Reserve Fund Levels to achieve Improvement Plans
  • Election of new Board Members
  • Schedule Future Board Meetings

As requested in the letter to owners dated January 27, 2017, please return your Proxy to the management company by Saturday, February 25, 2017. Also, please consider being a member of the Board. Your input and participation would be greatly appreciated. Contact John Mackenzie of Secure Association Management if you are interested. He will forward the email to the Board.

Thank you for checking the website for updates. Consider signing up for notifications to receive Timberidge posts immediately via email by following the blog.

Thank you – Timberidge HOA Board

2017 Reserve Study General Report

Hello Everyone,

For many years, the Board requested assistance adopting a financial strategy for long term maintenance of the property from our previous management companies. Though management requested and received bids for many improvements such as roofs and paving, they could not find contractors to design and construct new retaining walls within the necessary parameters due to safety and strength requirements. Luckily, a former Board member knew a qualified engineer able to design the retaining walls and find a contractor for construction. Phase 1 of the Retaining Wall was completed in May 2015.

In June 2015, the Board was anxious to start new projects and wanted to plan for future repairs and maintenance more efficiently. After much consideration, the Board decided to hire Secure Association Management (Secure). Among the management companies we selected to interview, only John Mackenzie of Secure immediately suggested a reserve study to tackle the capital improvement conundrum. Finally, we were on the road to a comprehensive maintenance plan for Timberidge.

On July 12, 2016, Criterium-Dotson Engineers (Criterium) conducted a reserve study for the THOA by evaluating the overall condition of the building components and systems that are the responsibility of the Association to determine the allocation requirements into the reserve fund to meet anticipated capital expenditures for the THOA. The Board met with Phillip Nieman, P.E., of Criterium on September 2, 2016, to discuss the first draft of the Reserve Study. We were not surprised that Criterium deemed the site in immediate need of many repairs and replacements, and we were aware the cost over the years would be substantial (see the Documents page for details). However, several projects were completed after the Reserve Study inspection was conducted, so we are off to a fantastic start. Plus, we have an excellent template for future planning which, to our knowledge, Timberidge has not had since construction was completed in the early 1980s.

The Board discussed the completed Reserve Study submitted on November 4, 2016, at the meeting on Sunday, November 20, 2016. After discussing the three funding alternatives in the Reserve Study, the Board decided to present the alternatives to the membership at the 2017 THOA Annual Meeting scheduled for Sunday, February 28, 2017, at 1:30 PM, rather than choose a plan at this time. We are working hard to adapt the recommendations to our needs with the help of Secure, and we look forward to seeing you all in February.

Thank you – Timberidge HOA Board

2017 Monthly Dues Increase: January 1, 2017

Hello Everyone,

The THOA Board had a very productive meeting last Sunday, November 20, 2016. John Mackenzie of Secure Association Management (Secure) gave a detailed report of ordinary maintenance and capital improvements. Then, we reviewed the Reserve Study by Criterium-Dotson Engineers, discussed upcoming capital improvements, and approved the 2017 Budget. The Board thanked John Mackenzie for dramatically improving financial reports and collecting on many delinquent accounts bringing the balance from $11,992.00 when our Acclaim Management contract ended on March 31, 2016, to $5,888.75 on October 31, 2016. In seven months, Secure collected $6,103.25 for the THOA. Needless to say, the Board is very pleased.

Because of the many anticipated capital improvements in 2017, the Board voted to increase the monthly assessment by five percent (5%) as allowed by the Deed Restrictions (page 5, section 5 – vol. 1162, page 405). Dues will increase to $210.00/month per home starting January 1, 2017. This increase will facilitate capital improvements necessary to maintain the new insurance policy and begin the list of improvements outlined by the Reserve Study.

Thank you for following the blog. We encourage you to share this information with your lessees, especially when the posts focus on Timberidge Community matters.

Sincerely – Timberidge HOA Board

2016 January – June Financial Report

Hello Everyone!

We are posting the January though June Financial Report with a spotlight on June 2016. Our total assets as of June 30, 2015, are $56,262.34. The Operating Account balance was $34,690.25, and the Reserve Account balance was $12,350.99.

The Board is very pleased with the dramatically improved financial reporting from Secure Association Management. Now, we can predict income for the rest of the year much easier. Included in the report is a revised budget reflecting current income and expense trends for Timberidge. In particular, John Mackenzie, our Managing Agent, has helped us reduce Common Area Maintenance by more than half since taking over in April. Though we are not reducing the budgeted amount due to roof repairs/replacements, etc., the savings directly affects how quickly we can begin other capital improvement projects.

Again, thank you to everyone following the blog. Please consider adding your email address to the 21 current followers (welcome to the newest one!), so you can be notified as soon as a post is published. We encourage you to share this information with your lessees, especially when the posts focus on Timberidge community matters.

Thank you – Timberidge HOA Board

New Monthly Statements from Secure Association Management

Hello Everyone,

An introductory letter and a new monthly statement from Secure Association Management, our community’s new management company, effective April 1, 2016, was mailed to owners’ postal addresses on file today. John Mackenzie, President, will be our Managing Agent. The Board is working diligently with Leisha Shelton of Acclaim Management Group to transfer all books and records related to Acclaim’s management duties for Timberidge Townhomes to our new management company. Yesterday, the new management certificate was filed, and with the introductory letter and new statements, we are well on our way!

Through March 31, 2016, if you are a homeowner and have any questions for our current management company or the THOA Board, please feel free to email or call Leisha Shelton. She will be happy to answer any questions for you via email or phone call. She will forward any comments and/or questions to the Board.

If you have not reviewed the documents page recently, we added a new page for Governing Documents. All documents have been updated for better legibility. A question concerning the pavement project from 2012 was presented to the Board, so we added the pavement proposal we received and accepted in February 2012 to the 2012 Documents page. For more information about Timberidge HOA accomplishments and plans, please take a moment to review documents by year, especially the “Year-in-Review” for 2013, 2014, and 2015.

Thank you to everyone following the blog, and if this is your first time visiting the site, welcome! Please consider adding your email address to the 20 current followers, so you can be notified as soon as a post is published. We encourage you to share this information with your lessees, especially when the posts focus on Timberidge community matters.

Sincerely – Timberidge HOA Board

 

 

Timberidge HOA 2016 Annual Meeting Today

Hello Everyone,

We look forward to seeing you at 2 PM for our 2016 Annual Meeting at the Denton South Branch Public Library, 3228 Teasley Lane, Denton, TX 76201. We hope you have the opportunity to print and review the 2015 Balance Sheet/Budget Performance before the meeting.

As we posted in January, the Timberidge HOA contract with Acclaim Management ends on March 31, 2016. After much consideration concerning budgeting for future projects and streamlining documentation, the Board has decided that Secure Association Management will be our new representatives starting April 1, 2016. Though John Mackenzie, President, will not be in attendance today, we will schedule a meeting, so HOA members can meet our new management representative.

Finally, a current Board Member has resigned, so please consider being a member of the Board. We would be delighted to meet you at the meeting, or contact Leisha of Acclaim Management if you are interested. She will forward the email to the Board.

Sincerely – Timberidge HOA Board

2015 June Budget Performance

Hello Everyone!

We are posting the June 2015 balance sheet and budget performance documents. Our net income as of June 30, 2015, is negative $128,239, due to the retaining wall project. As you know, we used a private loan and reserves from special assessment payments in 2014 and 2015 for the project, but the budget will officially show a loss because it reflects 2015 only.

You will see that our total checking and savings is $35,856, after receiving the $40,000, private loan for Phase 1 of the retaining wall project and submitting the final payment to Orduno, Inc. The loan made it possible to confidently pay for the structural phase of the retaining wall and have reserve capital as required by Texas.

The Board is still in the process of gathering estimates for capital improvements to make better decisions about budgeting and maintaining reserves. More posts to come very soon!

Thank you! – Timberidge HOA